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Associate, Office of International Relations

Apply now Job no: 493570
Work type: Permanent, full-time
Location: Singapore
Categories: Administration/Secretarial, Marketing/Communications/Public Relations, Programme Management

Reporting to the Deputy Manager, the Associate’s role is to provide necessary administrative support to the Office of International Relations for activities relating to the collaboration with partner universities and student exchange activities which include (but are not limited to) the following:


 1)      Manage and implement all (end-to-end) outbound student exchange related activities (SUTD students going overseas)

    • Administer and process outbound student exchange applications
    • Arrange exchange interviews
    • Liaise with SUTD faculty and pillars (departments), and overseas exchange coordinators
    • Administer and prepare for departure of exchange students
    • Manage and assist exchange students during their exchange period
    • Response to phone and email queries
    • Administer student exchange feedback survey


2)      Assist in inbound student exchange related activities (Overseas students coming to SUTD)

    • Assist in inbound student exchange applications
    • Assist in SUTD orientation programme
    • Prepare for arrival of exchange students, including matriculation, accommodation, bank account set-up, ICA student pass application etc
    • Assist exchange students during their stay in SUTD


3)      Assist with other international relations and collaborative activities

    • Assist with visit programme from overseas partner universities
    • Assist in website update, research, report compilation, and database update when required
    • Provide administration and logistics support for events when required




  • GCE 'A' Level/Pre-University/Polytechnic
  • 2 to 5 years’ of relevant working experience would be an added advantage
  • Effectively bilingual in English and Chinese, both spoken and written would be an added advantage
  • Previous experience in managing and coordinating programmes or events
  • Good proficiency in MS Office applications, such as Microsoft Outlook, Word, Excel, Powerpoint. Knowledge in graphics and web development softwares such as Photoshop, Front Page etc will be an added advantage.
  • Knowledge in web design, and in computer software such as Adobe Photoshop, Dreamweaver would be an added advantage
  • Good communication and interpersonal skills
  • Independent and excellent team player
  • Self-driven, meticulous and organized with a strong ability to multi-task in a fast-paced environment
  • Has a strong interest to interact with a wide variety of people

Applications close: Singapore Standard Time

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