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Associate, Office of International Relations (8 months contract)

Apply now Job no: 494306
Work type: Contract, full-time
Location: Singapore
Categories: Administration/Secretarial, Business/Industry Development, Corporate Services, Programme Management, Others

Reporting to the Deputy Manager, the Associate’s role is to provide necessary administrative support to the Office of International Relations for activities relating to the collaboration with partner universities and student exchange activities which include (but are not limited to) the following:

1)      Global Partnerships

  • Work with Deputy Manager to jointly strategise and implement IR’s strategy in the assigned region.
  • Cultivate and nurture relationships with overseas universities and institutions in the assigned region, with the objectives of exploring potential collaborations with them in areas such as student exchanges, research collaborations and faculty exchanges.
  • Coordinate the formalization of such relationships through the signing of Memoranda of Understanding and Implementation Agreements.
  • Plan, coordinate and implement various outbound collaborative activities between SUTD and our partner universities in the assigned region including but not limited to student exchanges and research attachments.
  • Plan and coordinate visits of partner universities or overseas universities from the assigned region to SUTD.
  • Assist with the implementation of SUTD’s IR strategy for the assigned region.
  • Assist with the reporting on SUTD’s deliverables and milestones as well as updating of IR’s records and database.
  • Plan and coordinate SUTD’s participation in international education conference(s) in the assigned region.

2)   Global Programmes

  • Assist the Deputy Manager to implement and operationalize special programmes such as the SUTD Freshmore Asian Cross-curricular Trips (FACT) and non-freshmore courses related trips.
  • Administer relevant the grants associated with SUTD FACT or special programmes and the follow-up with students on the award’s deliverables and report submission.
  • Administer student application and selection process.
  • Work with partner universities, faculty members and students on the logistics and preparation of these trips.
  • Ensure that all invoices with documentation submitted to Finance for payment
  • Organise information sessions and pre-departure briefings for these trips.
  • Follow-up with students on their deliverables.
  • Plan and organise debriefing sessions with faculty members.
  • Follow up on student appeals and feedback, with the intent to improve on future processes and selection.

3)   Other International Relations and Collaborative Activities

    • Assist with visit programme from overseas partner universities
    • Assist in website update, research, report compilation, and database update when required
    • Provide administration and logistics support for events when required


  • Degree holder
  • 2 to 5 years’ of relevant working experience would be an added advantage
  • Effectively bilingual in English and Chinese, both spoken and written would be an added advantage
  • Previous experience in managing and coordinating programmes or events with tight timelines.
  • Good proficiency in MS Office applications, such as Microsoft Outlook, Word, Excel, Powerpoint. Knowledge in graphics and web development softwares such as Photoshop, Front Page etc will be an added advantage.
  • Knowledge in web design, and in computer software such as Adobe Photoshop, Dreamweaver would be an added advantage
  • Good communication and interpersonal skills
  • Independent and excellent team player
  • Self-driven, meticulous and organized with a strong ability to multi-task in a fast-paced environment
  • Has a strong interest to interact with a wide variety of people

Applications close: Singapore Standard Time

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