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Senior/ Associate (Facilities Management) - 3 years contract

Apply now Job no: 494638
Work type: Contract, full-time
Location: Singapore
Categories: Facilities/Building/Security, Property/Estate Management

You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.

You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) are consistently kept at a high standard to support our campus operational requirements.

 

Responsibilities:

  • Assist the Manager in managing the facilities, hard services and vendors for building maintenance or improvement works to maintain the operational readiness, safe and efficient operation of the campus;
  • Manage good rapport with internal stakeholders and attend to their maintenance feedback and requests for improvement works;
  • Carry out procurement of goods and services for maintenance and improvement works based on the University’s procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report;
  • Manage the contract administration process including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc Invoices including verifying works done;
  • Consolidate and update the PPM Schedule for the team;
  • Ensure timely renewal of licenses for all operating systems;
  • Carry out routine checks based on approved schedules and that the campus grounds and facilities are within acceptable level;
  • Coordinate, supervise and certify corrective and preventive maintenance activities to ensure contractors/vendors complete all repair and maintenance work within the required timelines and standards;
  • Ensure compliance of works to SOPs, procedures and legislation;
  • Regularly check on maintenance stock inventory and ensure timely replenishment;
  • Manage PTW;
  • Conduct system audit and site inspections;
  • Provide project management support for fit-outs, renovations and upgrading works to ensure timely completion of projects and meet the University's house rules, requirement specifications and quality standards;
  • Follow up on defect rectification works.
  • Provide advice and support for University research or academic projects, when required;
  • Work as part of the cross-functional team in supporting soft services, security, civil works and engineering services functions;
  • Preparation of management reports and tracking of KPIs;
  • Other duties as assigned by the Manager.

 

Requirements:

  • Degree/ Diploma in Engineering (Electrical/ Mechanical), Building or equivalent;
  • At least 5 years of all-rounded facilities management experience (especially in fire protection systems, BMS, chilled water ACMV systems, water management systems) preferably in institutional, educational, research or large scale commercial developments;
  • Familiar with local Code of Practices, Building and Fire Safety regulations;
  • Conversant in reading and interpreting architectural and M&E schematic drawings;
  • Conversant in Microsoft Office and AutoCAD.  Ability to use 3D perspective drawing software such as Sketch-up will be an added advantage;
  • Working experience in the BCA GreenMark certification and WSH-Bizsafe requirements will be an added advantage.
  • Customer-centric attitude and commitment to delighting customers.
  • Able to multi-task and with an eye for details.
  • Enjoys problem solving and able to work independently.
  • Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and function well in a team.
  • Have good analytical skills, is data-driven and effectively incorporate design thinking processes into the workplace.

Applications close: Singapore Standard Time

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