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Associate (Contracts & Procurement - Facilities) - Contract

Apply now Job no: 494988
Work type: Contract, full-time
Location: Singapore
Categories: Administration/Secretarial, Facilities/Building/Security

You will be part of the Contracts, Procurement, Finance & Admin team in the Office of Campus Infrastructure and Facilities (OCIF). 

You will report to a Senior Manager and work together with other teams in the department to provide support services in contracts, procurement, finance and administrative services, continual refinement of processes and frameworks and delivery of key performance indicators (KPI) to support our campus operational requirements.  You will also work together with key stakeholders in the community to drive OCIF programmes and engagement activities in the University.


  • Support the Senior Manager in Contracts and Administration such as:
    • Pre and post tenders process,
    • Variation orders,
    • Contract Administration
    • Costings
  • Support in the planning, updating and compliance of OCIF’s Contracts, Procurement, Finance and Administrative policies;
  • Liaise with relevant departments within the University and external parties such as MOE etc, when required;
  • Carry out procurement of goods and services required by the team based on the University’s procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report
  • Manage the contract administration process for term contracts managed by the team including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc Invoices including verifying works done;
  • Ensure compliance of OCIF procedures and checklists;
  • Regularly check on stock inventories managed by the team and ensure timely replenishment;
  • Conduct system audits, where applicable;
  • Provide advice and support for University research or academic projects, when required;
  • Preparation of management reports and tracking of KPIs;
  • Other duties as assigned by the Senior Manager.


  • Minimum Degree/Diploma Building / Quantity Surveying/ Construction Management or equivalent with at least 3 years’ of relevant experience, preferably in institutional, educational, research or large scale commercial developments;
  • Conversant in Microsoft Office and computer literacy;
  • Strong numeracy and financial management skills;
  • Detailed knowledge of past and current building and construction technology, processes, materials, business and legal matters;
  • Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and functions well in a team; and
  • A team player

Applications close: Singapore Standard Time

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