Administration Officer, 42SG (Contract)

Job Req ID:  851
Employee Category:  Admin
Department:  SUTD Academy

The incumbent will be a member of the 42 Singapore Team under SUTD Academy and support all aspects of administrations for Ecole42 programme and the Academy.


Roles and Key Responsibilities:

  • Process, track and work closely with program team on admin and finance related matters, including claims, reimbursement and/or payments.
  • Collection of statistics and prepare submissions necessary for SkillsFuture Singapore Track Programmes’ progress updates and related information/statistics as required
  • Manage and maintain updated list of records as required in compliance to Data Protection related policies and procedures
  • Provide timely and accurate reports to the management
  • Support events management duties, such as Piscine, industry engagement sessions
  • Assists management in the development of processes and actions to maximize program operation efficiencies.
  • Any other matters as necessary for the smooth operations of Programmes, such as coordinate the logistics, scheduling, travel arrangements, meeting space, onsite and off-site administrative support.


Interested applicants should possess the following:

  • Relevant Diploma and above in any discipline, preferably with minimum 3 years related experience in similar capacity
  • Must be self-directed and capable of processing and prioritizing multiple tasks and handling a large and varied workload with minimum supervision
  • Must be proficient in the use of MS Office Applications, including Word, Excel, Outlook, and PowerPoint
  • Highly Meticulous and inquisitive attitude with strong follow-up skill Must demonstrate critical thinking and problem-solving skills
  • Must be able to deal effectively and professionally with a variety of people at various academic levels, professional, and cultural backgrounds
  • Excellent oral and written communication and organizational skills are required Team player with a high level of initiative and able to work independently and under pressure
  • Should possess a flexible and entrepreneurial nature to work successfully on new programs, contributing experience, intuition, and teamwork to evaluate problems and implement solutions.